We collect your personal information in order to provide and continually improve our products and services. Here are the types of personal information we collect:

Information you give us: We receive and store any information you provide in relation to Spherity’s services.

• Your name
• Your email address
• Your IP address
• Relevant metadata relating to your time on Spherity’s website
• Conversation history with Spherity

Processing, collecting and disclosing our users/customers’ personal data in compliance with GDPR is important to Spherity. Accordingly, it is important to lay out exactly how we use your data.

• To carry out business activities: Spherity processes personal data that we receive from you enables us to carry out our digital identity services that we offer to you;
• To facilitate effective use of our identity services: Spherity may process and record personal data that we receive in providing data hosting and back-up services on behalf of our clients for the purpose of supporting the client in delivering identity credential-related services and digital wallet services;
• To communicate effectively with you: Spherity collects your data so that it can follow up any business activities with accuracy, drawing on interactions you have had with Spherity in the past;
• To conduct analytics: Spherity uses analytics on aggregated and anonymized data so we can continually improve our website and keep it secure;
• To market our services: If consented to, Spherity will communicate and market its services to you through mediums such as a newsletter, educational emails or sharing articles. If you have consented, you can always choose to opt-out later;
• To act on a business change: If Spherity become involved in a merger, consolidation, acquisition, sale of assets, joint venture, securities offering, bankruptcy, reorganization, liquidation, dissolution or other transaction, or if the ownership of all or substantially all of our business otherwise changes, we may share or transfer databases containing personal data of users including your personal data to a successor party or parties in connection with such transaction or change in ownership or legal structure;
• To act on a request for necessary disclosure: Spherity may disclose information about you to third parties if deemed necessary by law, for example, to (i) comply with a law, regulation, or mandatory request such as a warrant or court order, to (ii) Protect the any person from death or serious bodily injury, to (iii) Protect the Site or Spherity GmbH from unlawful abuse or attacks.
  

Performance of a contract when we provide you with products or services, or communicate with you about them under the terms of an agreement or contract we have with you.

Performance of a contract when we provide you with products or services, or communicate with you about them under the terms of an agreement or contract we have with you.

Our legitimate business interests in (among other things) delivering our Services, conducting commercial research, improving and maintaining our Services, protecting the security or integrity of our databases, protecting our business or reputation, taking precautions against legal liability, dealing with our assets in the event of a business change, protecting and defending our legal rights or property, or for resolving disputes, investigating and attending to inquiries or complaints with respect to your use of our Services;

Your explicit and freely given consent when we ask for your consent to process your personal information for a specific purpose that we communicate to you. When you consent to our processing your personal information for a specified purpose, you may withdraw your consent at any time and we will stop processing your data for that purpose.

Compliance with a legal obligationwhen we use your personal information to comply with laws, a court order, a warrant or other relevant legal instrument.

Given our commitment to compliance as a company, it is unlikely that Spherity will rely on the grounds of legitimate interests, owing to loopholes and grey areas arising out of this ground which do not lend well to the protection of personal data for a data subject.

These consist of transfers out of the European Economic Area. Whenever we transfer personal information to countries outside of the European Economic Area, we ensure that the information is transferred in accordance with this Privacy Policy and as permitted by the applicable laws on data protection. We rely on European Commission adequacy decisions or use contracts with standard safeguards published by the European Commission. This is for example, how we use HubSpot in a compliant way, as explained above.

If you have personal data processed by Spherity, you are a "data subject". As a data subject, you have a number of rights which we, Spherity, as the data controller for your data, must uphold.

Right to information (Art. 15 GDPR)

Data subjects have the right to obtain information about whether and, if so, what information is stored about them and for what purposes. Art. 15 GDPR conclusively regulates which information must be made available to the data subject. In addition, he or she is also entitled to a free copy of the data.

Right to rectification (Article 16 of the GDPR)

Pursuant to Article 16 of the GDPR, the data subject has the right to demand that the controller rectify any inaccurate personal data without undue delay. Taking into account the purposes of the processing, the data subject has the right to request the completion of incomplete personal data, including by means of a supplementary declaration.

Right to erasure (Art. 17 GDPR)

The data subject has the right to request from the controller that personal data concerning him or her be erased without undue delay and the controller is obliged to erase personal data without undue delay.

Right to restriction of processing (Art. 18 GDPR)

The data subject has the right to request the controller to restrict the processing of his/her data.

Right to data portability (Art. 20 GDPR)

The data subject has the right, provided that the conditions are met, to receive the personal data concerned that he or she has provided to a controller in a structured, commonly used and machine-readable format and he or she has the right to transmit this data to another controller without hindrance from the controller to whom the personal data was provided.

Right to object (Art. 21 GDPR)

The data subject has the right to object at any time, on grounds relating to his or her particular situation, to the processing of personal data concerning him or her carried out on the basis of Article 6(1)(e) or (f). This can be done both in automated and electronic form.

If you want to act on one of these rights, you can make a request. Upon receiving a request, we have one month to act on your request. If you would like to make a request, please contact us at: info@spherity.com

Spherity will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our website, we may collect information from you automatically through cookies or similar technology. For further information, visit: allaboutcookies.org

Spherity uses cookies in a range of ways to improve your experience on our website, including:

For any cookie on Spherity's website, regardless of whether it collects personal data or not, Spherity has the cookie disabled by default. This is important given the CJEU ruling in the Planet 49 case which ruled that any pre-ticked cookie boxes do not constitute valid consent.

You can set your browser not to accept cookies. You can block cookies by installing a browser add-on such asPrivacy Badger or uBlock Origin. However, in a few cases, some of our website features may not function properly as a result.

Spherity's services are not directed to children and/or persons under the age of majority in their respective jurisdictions. Spherity do not knowingly collect personal data from individuals under eighteen (18) years of age. Any data found to be collected from a person under the age of eighteen will be expressly removed, unless we receive explicit permission from a parent or legal guardian.

Spherity keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 26 Mar 2024.